Best Construction Software That Integrates with QuickBooks in 2025

For many contractors, QuickBooks is the backbone of their accounting. But when your projects grow in complexity, spreadsheets and manual syncing just don’t cut it. That’s where construction software that integrates with QuickBooks comes in.

The right platform connects estimating, project management and field operations directly with your books - so costs flow in real time, budgets stay accurate and decision-making gets faster.

In this guide, we’ll break down the best construction project management and estimating software that integrates with QuickBooks, what to look for and how to choose the right tool for your business.

Why QuickBooks Integration Matters in Construction

Construction accounting is different. You’re juggling multiple projects, vendors, change orders and subcontractor invoices. Without integration, your team risks:

• Duplicate data entry between software and QuickBooks
• Budget mismatches due to delays in cost updates
• Missed or late billing from lost documentation
• Limited visibility into project profitability
  

With the right QuickBooks construction management software, you can:

• Sync budgets, invoices, and payments automatically
• Track job costs in real time
• Eliminate spreadsheets and manual reconciliations
• Give owners and contractors accurate financial reporting

Best Construction Software That Integrates With QuickBooks

Here are the top platforms to consider in 2025, each with its strengths, weaknesses and integration depth.

1. INGENIOUS.BUILD

Best for: Full lifecycle construction management with real-time QuickBooks integration—built to support teams of any size, from small firms to global enterprises.

INGENIOUS.BUILD is an all-in-one construction management platform built for owners, developers, GCs, and design teams. Unlike tools that focus on just one aspect (like estimating), it centralizes everything from project financials to RFIs, submittals and meeting minutes - with seamless QuickBooks sync.

Why it works for QuickBooks users:

• Real-time cost tracking linked to QuickBooks
• Change orders and commitments flow directly into accounting
• Owner, GC and subcontractor views in one platform
• Transparent, scalable pricing
  

Potential drawbacks:

• More features than very small contractors might need
• Designed for teams that want centralized control, not just estimating

2. Procore

Best for: Enterprise-level GCs with dedicated IT and ops teams

Procore is one of the most widely used construction platforms, with a strong QuickBooks integration. However, it’s primarily built for enterprise-scale contractors, making it less practical for small and mid-size firms that need flexibility across different project sizes.

Strengths:

• Deep project financials and budget reporting
• Established QuickBooks integration
• Extensive ecosystem of add-ons

Drawbacks:

• Higher cost, especially for small-to-mid contractors
• Steeper learning curve
• Less adaptable for teams that need scalable, all-size support
  

3. Buildertrend

Best for: Residential contractors and remodelers

Buildertrend focuses on home builders and remodelers who need both client communication and cost control. Its QuickBooks integration helps small-to-mid-size firms keep accounting in sync without manual effort.

Strengths:

• QuickBooks sync for invoices and payments
• Mobile-friendly app for field teams
• Great client portal features
  

Drawbacks:

• Less suited for commercial or large-scale projects
• Limited advanced financial customization
  

4. JobTread

Best for: Small-to-midsize contractors looking for affordable integration

JobTread is a newer competitor that emphasizes usability and transparent pricing. QuickBooks integration comes standard, making it an attractive choice for contractors who want visibility without complexity.

Strengths:

• Affordable compared to Procore or Buildertrend
• Easy-to-use estimating and budgeting
• QuickBooks sync included
  

Drawbacks:

• Still building out some advanced project management features
• May not scale well for enterprise projects

5. CoConstruct

Best for: Longtime residential builders still on the platform

CoConstruct historically offered QuickBooks integration for estimating and client billing. Since its acquisition by Buildertrend, updates have slowed, but many firms still run on it.

Strengths:

• Familiar for existing users
• QuickBooks sync for estimates and client payments
  

Drawbacks:

• Limited innovation post-acquisition
• May be phased out entirely in the coming years
  

What to Look for in Construction QuickBooks Integration

When evaluating construction project management software that integrates with QuickBooks, consider:

1. Depth of integration
   Does it sync just invoices, or also budgets, commitments and change orders?
   

2. Real-time vs. batch sync
   Real-time updates prevent errors. Some tools sync once a day or require manual pushes.
   

3. Ease of setup
   How simple is it to connect with your QuickBooks account? Do you need IT support?
   

4. Scalability
   Can the platform handle multiple projects, divisions, or complex workflows as you grow?
   

5. Support and training
   Construction accounting has nuances - look for vendors that understand contractors’ needs, not just generic accounting.
   

QuickBooks for Construction: Setup Tips

If you’re still wondering how to set up QuickBooks for a construction company, here are some essentials:

• Use Classes or Projects in QuickBooks to track each job separately
• Build a Chart of Accounts tailored for construction (labor, materials, subcontractors, equipment)
• Connect your estimating or PM software early, to avoid rework later
• Regularly reconcile job costs to ensure budgets match reality

FAQ: Construction Software That Integrates With QuickBooks

What is the best construction software that integrates with QuickBooks?

INGENIOUS.BUILD, Procore and Buildertrend are leading options in 2025, each serving different company sizes and needs.

Is there free construction software that integrates with QuickBooks?

Some tools like JobTread offer affordable pricing, but fully free integrations are rare. QuickBooks-compatible estimating spreadsheets exist but lack project management capabilities.

What’s the difference between QuickBooks Desktop and QuickBooks Online integration?

Some construction tools integrate only with QuickBooks Online. If you use Desktop, check compatibility before choosing software.

Can QuickBooks handle construction project management alone?

Not effectively. QuickBooks is excellent for accounting but lacks workflows like RFIs, submittals and scheduling. That’s why integration with project management software is essential.

How do I choose between estimating vs. project management QuickBooks integrations?

If you’re focused on job costing and proposals, start with estimating software. If you need scheduling, RFIs and field collaboration, choose a full project management platform.

Final Thoughts

QuickBooks is the financial backbone for many construction businesses, but it wasn’t designed to handle complex project workflows. That’s why construction management software with QuickBooks integration is essential for growing firms.

Whether you’re a small contractor or managing billion-dollar developments, platforms like INGENIOUS.BUILD help you centralize projects, keep financials aligned and deliver on time.

Ready to streamline your construction and accounting workflows? Book a demo!