Building Smarter at Scale: How NV5 Unified Project Management with INGENIOUS.BUILD

Real Results. Real Impact. An INGENIOUS.BUILD Case Study.

At INGENIOUS.BUILD, we believe construction and real estate teams deserve more than disconnected tools and endless spreadsheets. That’s why we’ve built a single, collaborative platform that empowers project teams to work smarter, move faster, and build with clarity.

In this case study, you’ll see how NV5, a leading consulting and project management firm, transformed their workflows and scaled national operations by adopting INGENIOUS.BUILD as their central project management solution.

Meet NV5: A Leader in Project Excellence

NV5 provides expert consulting and project management services across industries like construction, urban planning, and green energy. With a reputation for innovation and precision, NV5 is trusted by clients tackling everything from municipal builds to large-scale real estate developments.

But as the company expanded, their operations faced a critical hurdle: fragmented workflows that slowed down even their best teams.

🚧 The Challenge: Disjointed Systems, Delayed Projects

NV5’s teams relied on a patchwork of tools—Excel, email, Dropbox, Procore, and Microsoft Project—to manage complex, multi-phase projects. This led to:

• Lack of visibility across departments and locations
• Outdated documents circulating between teams
• Time lost manually chasing reports and building custom updates

As their project portfolio grew, the inefficiencies only compounded.
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💡 The Solution: One Platform, Total Visibility

NV5 turned to INGENIOUS.BUILD to centralize their operations—bringing budgets, schedules, documents, and tasks into one powerful platform.

What started as a small pilot quickly turned into a full-scale rollout across the organization. Why? Because the results were immediate and measurable.

Key wins:

• Unified dashboards offered real-time project health insights
• Teams nationwide—Denver to New Mexico—could collaborate in sync
• Centralized updates replaced time-consuming email and document digging

“The dashboard is awesome—it brings everything together in a way that Procore and Excel couldn’t.”
— Alexis Barnes, Project Operations Coordinator, NV5

Visibility That Earns Trust—and Contracts

By eliminating back-and-forth communication and enabling real-time updates, NV5 saved 5–10 hours per week on large projects. That efficiency translated directly into client confidence—especially for high-stakes, politically sensitive builds.

How INGENIOUS.BUILD Helped NV5 Win:

✅ Visual dashboards improved communication with stakeholders
✅ Real-time budget visibility built trust with oversight boards
✅ Task tracking ensured momentum across multi-phase initiatives

“We estimate it saves 5–10 hours a week on large projects by eliminating the back-and-forth.”
— Alexis Barnes, NV5

This visibility was a game-changer in NV5’s business development strategy, especially when pitching city governments and public sector clients.

From Pilot to Full Adoption: Scaling Success

What began with three early adopters quickly scaled to a 50-person rollout. The results spoke for themselves:

• Supervisors saw faster workflows and encouraged platform adoption
• Templates and documentation standardized processes company-wide
• Even non-technical users embraced the platform thanks to intuitive dashboards and built-in training

NV5 plans to have 30–50 project managers on INGENIOUS.BUILD by year-end—eliminating redundant tools and consolidating their entire PM stack.

A Platform That Grows With the Team

While budgeting tools have driven early success, NV5 is excited to expand their use of INGENIOUS.BUILD into construction and design workflows. The platform’s user-friendly design and Learning Library help teams of all technical levels stay confident and productive.

🎯 Proven Impact: What NV5 Gained

✅ 5–10 hours/week saved on major projects
✅ Real-time updates increased delivery confidence
✅ Higher contract win rates, especially in the public sector
✅ Seamless collaboration across national teams
✅ Reduced reliance on Procore, Excel, Dropbox, and email

“INGENIOUS.BUILD isn’t just a tool — it’s a differentiator in our business development strategy.”
— Alexis Barnes, NV5

Why INGENIOUS.BUILD

For NV5, INGENIOUS.BUILD wasn’t just a new platform—it was a strategic move. By unifying their tools and workflows, they gained the clarity, speed, and control needed to scale operations and win high-value contracts.

Looking to simplify your project management and build smarter at scale?
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Explore what INGENIOUS.BUILD can do for your team. Book a demo now!