How NV5 Replaced Procore & Excel w/ INGENIOUS.BUILD

Real Results. Real Impact. An INGENIOUS.BUILD Case Study.

At INGENIOUS.BUILD, we believe construction and real estate teams deserve more than disconnected tools and endless spreadsheets. That’s why we’ve built a single, collaborative platform that empowers project teams to work smarter, move faster, and build with clarity.

In this case study, you’ll see how NV5, a leading consulting and project management firm, transformed their workflows and scaled national operations by adopting INGENIOUS.BUILD as their central project management solution.

Meet NV5: A Leader in Project Excellence

NV5 provides expert consulting and project management services across industries like construction, urban planning, and green energy. With a reputation for innovation and precision, NV5 is trusted by clients tackling everything from municipal builds to large-scale real estate developments.

But as the company expanded, their operations faced a critical hurdle: fragmented workflows that slowed down even their best teams.

🚧 The Challenge: Disjointed Systems, Delayed Projects

NV5’s teams relied on a patchwork of tools—Excel, email, Dropbox, Procore, and Microsoft Project—to manage complex, multi-phase projects. This led to:

• Lack of visibility across departments and locations
• Outdated documents circulating between teams
• Time lost manually chasing reports and building custom updates

As their project portfolio grew, the inefficiencies only compounded.
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💡 The Solution: One Platform, Total Visibility

NV5 turned to INGENIOUS.BUILD to centralize their operations—bringing budgets, schedules, documents, and tasks into one powerful platform.

What started as a small pilot quickly turned into a full-scale rollout across the organization. Why? Because the results were immediate and measurable.

Key wins:

• Unified dashboards offered real-time project health insights
• Teams nationwide—Denver to New Mexico—could collaborate in sync
• Centralized updates replaced time-consuming email and document digging

“The dashboard is awesome—it brings everything together in a way that Procore and Excel couldn’t.”
— Alexis Barnes, Project Operations Coordinator, NV5

Visibility That Earns Trust—and Contracts

By eliminating back-and-forth communication and enabling real-time updates, NV5 saved 5–10 hours per week on large projects. That efficiency translated directly into client confidence—especially for high-stakes, politically sensitive builds.

How INGENIOUS.BUILD Helped NV5 Win:

✅ Visual dashboards improved communication with stakeholders
✅ Real-time budget visibility built trust with oversight boards
✅ Task tracking ensured momentum across multi-phase initiatives

“We estimate it saves 5–10 hours a week on large projects by eliminating the back-and-forth.”
— Alexis Barnes, NV5

This visibility was a game-changer in NV5’s business development strategy, especially when pitching city governments and public sector clients.

From Pilot to Full Adoption: Scaling Success

What began with three early adopters quickly scaled to a 50-person rollout. The results spoke for themselves:

• Supervisors saw faster workflows and encouraged platform adoption
• Templates and documentation standardized processes company-wide
• Even non-technical users embraced the platform thanks to intuitive dashboards and built-in training

NV5 plans to have 30–50 project managers on INGENIOUS.BUILD by year-end—eliminating redundant tools and consolidating their entire PM stack.

A Platform That Grows With the Team

While budgeting tools have driven early success, NV5 is excited to expand their use of INGENIOUS.BUILD into construction and design workflows. The platform’s user-friendly design and Learning Library help teams of all technical levels stay confident and productive.

🎯 Proven Impact: What NV5 Gained

✅ 5–10 hours/week saved on major projects
✅ Real-time updates increased delivery confidence
✅ Higher contract win rates, especially in the public sector
✅ Seamless collaboration across national teams
✅ Reduced reliance on Procore, Excel, Dropbox, and email

“INGENIOUS.BUILD isn’t just a tool — it’s a differentiator in our business development strategy.”
— Alexis Barnes, NV5

Why INGENIOUS.BUILD

For NV5, INGENIOUS.BUILD wasn’t just a new platform—it was a strategic move. By unifying their tools and workflows, they gained the clarity, speed, and control needed to scale operations and win high-value contracts.

Looking to simplify your project management and build smarter at scale?
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Explore what INGENIOUS.BUILD can do for your team. Book a demo now!