Live Integration
INGENIOUS &
Sage 300 CRE
Sync invoices, bills, cost codes and vendors between INGENIOUS.BUILD and QuickBooks Online - automatically, every 4 hours, zero manual entry.
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See How It Works
Data Sync
INGENIOUS.BUILD
Invoice Approved
QuickBooks
Bill Created
QuickBooks
Bill Paid
INGENIOUS.BUILD
Status Updated
INGENIOUS.BUILD
Companies
QuickBooks
Vendors
Sync Status
Real-time & Scheduled Sync Every 4 Hrs · Bidirectional
Why This Integration
Built for teams
who can't afford mistakes.
One connection eliminates manual entry, reconciliation headaches and mismatched data between your teams.
Streamlined Workflows
Eliminate manual data entry and reduce administrative overhead.
Time & Cost Savings
Save hours per week and reduce operational costs significantly.
Reduced Errors
Automated sync eliminates human error and data discrepancies.
Better Vendor Management
Centralize vendor information and track interactions seamlessly.
Enhanced Communication
Keep teams aligned with real-time financial updates and alerts.
Smarter Decision-Making
Access unified data for better forecasting and project planning.
How It Works
Set up
in minutes
No complex IT project. Connect, map your fields, and let the sync handle itself from there.
1
Connect Your Accounts
Securely link INGENIOUS.BUILD and QuickBooks Online account.
2
Map Your Fields
Match vendors and GL accounts between the two systems.
3
Sync Automatically
Data syncs every 4 hours automatically, with real-time notifications.
Data Flow
What syncs between INGENIOUS.BUILD and Sage 300 CRE.
INGENIOUS.BUILD
Flow Direction
QuickBooks Online
Subcontract Invoices (Approved)
→
AP Payment Status
Invoice Status (Paid / Void)
⇄
Invoice Status
Commitments & Budget Lines
←
Subcontracts & Change Orders (SL)
Companies
⇄
Vendors
Cost Code Structure
←
Job Cost Categories &
Cost Codes
Project Budget
(Cost-to-Date)
←
Job Cost Actuals & Forecasts
Companies (Vendors / Subs)
⇄
AP Vendors
General Ledger Accounts
←
Chart of Accounts (GL)
Projects
⇄
Jobs
FAQs
Which Sage 300 CRE modules are required for this integration?
At minimum, the integration requires Accounts Payable (AP) and Job Cost (JC) modules. Subcontract Ledger (SL) is required for SOV and commitment sync. General Ledger (GL) is used for chart of accounts mapping. All other modules are optional add-ons to the base integration.
Are there any notable unsupported items?
The following are not currently supported by this integration: Purchase Orders, Materials Tracking, Equipment Cost, Payroll data, Union / Certified Payroll reports, and Tax Categories. If a field critical to your workflow is missing, reach out at integrations@ingenious.build — we continuously expand integration coverage.
Will the integration sync historical project and invoice data?
Jobs, vendors, cost codes and subcontracts can be linked regardless of their original start date. However, only new invoices created and approved after the integration goes live will sync automatically. Historical invoice backfill can be performed as a one-time migration — speak to your implementation specialist for details.
How does invoice approval work before data reaches Sage 300 CRE?
Only invoices that have completed the full approval workflow in INGENIOUS.BUILD are pushed to Sage 300 CRE as AP vouchers. Invoices in draft, pending, or rejected status are never sent, ensuring your AP ledger only contains finance-approved records.
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One platform.
Total project clarity.
INGENIOUS.BUILD connects your people, projects and financials in a single source of truth.
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